How this list works
- Entries come from each vendor's own website, checked on the date shown. Figures marked “vendor figure” are the vendor's own claims.
- Within each category the order is alphabetical. There is no ranking.
- Ownership has consolidated: Datasite owns Ansarada (since August 2024) as well as Grata and Sourcescrub; SecureDocs is now part of Onit.
- Vedekon has no commercial relationship with any vendor or organiser listed, and no link here is an affiliate link.
What to look for
For a seller, the data room is where the business is presented and the process controlled. For a buyer, it is where diligence happens, and its structure decides how quickly the team finds what matters.
- Permissions and audit trail: who saw which document, when, and whether they could download or print it.
- Q&A workflow: questions routed to the right expert on the sell side, with answers that become part of the record.
- Redaction and clean teams: the ability to hide competitively sensitive information from some bidders.
- Search and AI features: full-text search across scanned documents, translation and summaries. Check what happens to documents processed by AI features, and where.
- Pricing: per page, per project, per month or flat fee. A large process priced by page can cost far more than expected.
- Security assurances: ask for the provider's current independent audit reports rather than relying on badges on the website.
For what buyers should ask for in the data room's technology section, see our article on hidden technical debt and the deal lifecycle guide.
Categories
- Enterprise and investment-banking data rooms (4)
- Mid-market and project-priced data rooms (7)
- Secure document sharing and open source (2)
Enterprise and investment-banking data rooms
Built for large, banked processes with many bidders, heavy Q&A and strict audit trails.
Ansarada
AI-assisted virtual data rooms and dealmaking tools for M&A, capital raising, restructuring and infrastructure procurement, including AI sorting, redaction and translation.
- Suits
- Sell-side processes and procurement in Australia, Europe and beyond.
- Owner
- Datasite (since August 2024)
- Pricing
- Not published.
Datasite
Data rooms for buy-side, sell-side, restructuring, financing and IPO work, alongside Grata sourcing and AI agents across the deal lifecycle. The site cites 55k+ M&A deals run each year (vendor figure).
- Suits
- Large sell-side processes and teams that want sourcing and data room in one place.
- Pricing
- Not published.
DFIN Venue
Virtual data room for high-stakes transactions, including M&A, IPOs and fund management.
- Suits
- Investment banks, private equity firms and corporates.
- Owner
- DFIN (Donnelley Financial Solutions)
- Pricing
- Not published.
Intralinks
Virtual data rooms and dealmaking software for M&A, fundraising and syndicated lending.
- Suits
- Banked M&A processes and capital-markets work.
- Owner
- SS&C Technologies
- Pricing
- Not published.
Mid-market and project-priced data rooms
Simpler set-up and pricing for smaller processes, advisers running many deals, and buyers who host their own diligence.
DealRoom
A data room combined with deal pipeline, diligence and integration management and reporting in one platform.
- Suits
- Corporate development teams and buyers who want diligence and integration in the same tool.
- Pricing
- Not published.
Drooms
A European virtual data room for deal preparation, due diligence, M&A, fundraising and asset and loan-portfolio management, with AI document analysis, Q&A and redaction. Real estate is a core use case.
- Suits
- European deals and real-estate transactions.
- Pricing
- Not published.
Firmex
Virtual data rooms for M&A, financing, restructuring, board and investor reporting, with watermarking, restricted viewing and round-the-clock support.
- Suits
- Advisers and mid-market teams running many projects.
- Pricing
- Subscription or single-project pricing.
iDeals
Deal workspaces with due diligence checklists, Q&A, e-signature and granular permission levels.
- Suits
- Financial services, life sciences and real estate teams.
- Pricing
- Not published.
Imprima
A virtual data room with AI tools for due diligence: question-and-answer, summaries, review, indexing, redaction and translation.
- Suits
- Legal, real estate and M&A diligence teams.
- Pricing
- Not published.
SecureDocs
A virtual data room for storing, managing and sharing deal documents, sold at a flat monthly fee.
- Suits
- Smaller companies and advisers who want predictable pricing.
- Owner
- Onit
- Pricing
- Flat fee: $250 per month on a 12-month plan, or $400 per month on a 3-month plan.
ShareVault
A virtual data room with permission controls, used for M&A and for life-sciences partnering and licensing.
- Suits
- Life-sciences companies and buy- and sell-side M&A teams.
- Pricing
- Not published.
Secure document sharing and open source
Lighter tools for sharing a pitch deck, a teaser or a small data room with tracking.
Digify
Secure document sharing and data rooms with copy protection, page-by-page tracking and access controls that persist after download.
- Suits
- Fundraising, investor relations and small M&A processes.
- Pricing
- Free trial; plans on the vendor's site.
Papermark
Open-source document sharing and virtual data rooms that can be self-hosted.
- Suits
- Founders and small teams; companies that want to host the data room themselves.
- Pricing
- Free document-sharing tier; data rooms from €99 per month.